Terms & Conditions – Photography Studio Rentals

By completing this form and authorizing payment you are entering into an agreement with MKC Photography, LLC dba The Studio by MKC Photography, an Alabama limited liability company (hereinafter referred to as “Company”) to rent the studio space located at 2119 University Boulevard in Tuscaloosa, Alabama for the defined amount of time of your rental. Please review the following terms and conditions that you, the undersigned (hereinafter “Renter”), acknowledge and agree to prior to your rental.

1. Payment

Renter will provide full payment for all reservations of studio space in USD funds, paid in full at time of reservation. Renter’s date will not be held until this payment is received and cleared. Payment will not be refunded unless notice of cancellation is made at one week before Renter’s reservation date. Please see cancellations and postponements of reservation.

If the Company must cancel Renter’s reservation, Renter will receive a full refund. If Renter does not show within 20 minutes of any reservation without notification, it is considered a no show. No shows are not refunded, transferred, nor rescheduled and your reservation is forfeited. Company reserves the right to refuse reservations at its sole discretion.

Cancellations: If notice of cancellation is given less than 72 hours before the rental, the Renter will be charged for the full rate of the rental and forfeits any right to refund.
Change of booking: If the renter changes the booking less than 48 hours before the start time of the rental, a service fee equivalent to 50% of the original booking amount will be charged.

Inclement Weather: Our staff opens up the Studio during inclement weather so you will not have to cancel with your client(s). If the roadways are not safe to drive and we cannot open the Studio, there will not be a refund but you will be able to reschedule the same reservation hours to a future date for no additional charge.

2. Length of Use

The minimum rental duration for photography or video production is one (1) hour. Photography and video production studio rentals do not include extra time before or after the rental for set up or breakdown. If a rental extends 15 minutes past the scheduled end time, an extra hour will be charged. It is important to arrive on time, as the rental time begins promptly at the designated starting time and ends promptly at the designated ending time. If you require additional time and the studio is available, you may purchase additional time at the studio’s hourly rate before your scheduled end time. Please note that there are no exceptions to this policy, so kindly refrain from making requests for extended time beyond the designated rental period.

3. Terms of Use

Use of our studio and our equipment is AT RENTER’S OWN RISK. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition as they were when Renter arrived. Renter is solely responsible for any legal infractions Renter or members of Renter’s party make during the conduct of the shoot, be they in our studio or elsewhere on the grounds. This includes all other violations or citations, and legal action resulting from the conduct of the shoot, taken at whatever time. Renter agrees to hold harmless MKC Photography, LLC. Its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to Renter’s self or anyone who accompanies Renter while on our premises. Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on our premises. Renters are solely responsible for the safety and well-being of any party Renter engages. Renter understands that if the Company observes dangerous, pornographic, or negligent practices or activities the Company reserves the right to stop the shoot and require Renter and Renter’s party to leave immediately — HOWEVER, Company assumes NO RESPONSIBILITY to act in such cases. Renter agrees to hold MKC Photography, LLC, Its agents, representatives, and anyone acting on behalf of Company completely harmless from any action, legal or otherwise, that results from Renter’s conduct. Renters are solely responsible for verifying that all models employed during Renter’s rental period are of legal age for the activities they are to be engaged in. Company has no responsibility to determine or verify the age of participants in the Renter’s activities but reserves the right to end those activities if it becomes aware that legal age violations are on-going. Renter agrees that a Company representative can be present in the studio at all times Renters are using it.

Use of the studio under this rental may only be for photography or video production sessions. Any other use must be scheduled as an event and pay the event rates and agree to the event terms and conditions.

4. Equipment

Company agrees to provide equipment in good working order but makes no special guarantees as to say equipment’s functionality or suitability for Renter’s purposes. Company is not liable for acts out of its control that affect the shoot, such as power outages, weather or emergencies. In such cases, the Company will refund a prorated portion of Renter’s payment.

5. Miscellany

This Agreement incorporates the entire understanding and agreement between the Client and the Company. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Alabama shall govern this Agreement. Both parties have read this entire Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed digitally by parties below. The person signing below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

6. Cleaning

To help keep studio rental costs low, cleanup is required by the Renter and is not provided by the Company for the rental period. Studio cleanup must be completed by the end of the rental period. We kindly ask that you respect others and leave the studio in the same condition as when you arrived for your shoot. This includes sweeping or mopping the floor if necessary from any accidents or prop usage and taking out any garbage. A broom and mop are available for use in the closet closest to the rear exit. If the studio is not returned to its satisfactory state prior to the rental period, a clean-up fee of $250.00 will be assessed to the card on file.

7. Damage

The renter shall assume full responsibility for any damage or theft of the company’s property or equipment that occurs during the period in which the renter or their party occupies the studio. The renter agrees to cover reasonable additional repair costs necessary to restore damaged equipment to working condition. Moreover, the renter agrees to bear the costs of any damage caused to the premises, including spills, excessive wear, marks, or stains on furniture, fixtures, or painted surfaces.

The use of oil, paint, or stain on any studio backdrop is strictly prohibited. If evidence of such use is found, the renter will be held responsible for the cost of repairing or replacing the damaged backdrop, as well as any associated shipping costs.

Additionally, the presence of animals and pets of any kind, as well as the use of glitter and confetti, must be approved in writing by the Company prior to the rental.

8. Prohibited Items and Activities

No Drugs, Smoking or Vaping: Engaging in any activity at The Studio by MKC Photography while under the influence of any illegal drugs is strictly prohibited. Smoking and Vaping is also not allowed within the premises. If evidence of smoking, including scent, is found inside the space, a cleaning fee of $500.00 will be assessed to the renter.

Music: Please keep the volume of music at a reasonable level to ensure a comfortable environment for all.

No Weapons: Weapons are not permitted in studio without written consent from the Company.

No Pornography: Photography, videography, and/or audio of explicit sexual acts are not permitted at The Studio by MKC Photography.

Misconduct: Any form of misconduct, including causing a nuisance to other clients, mistreating The Studio by MKC Photography staff, engaging in illegal activity, or causing destruction/vandalism to The Studio by MKC Photography equipment or facilities, is strictly prohibited.

9. Children

All children must be supervised by an adult at all times.

10. Flame, Fire or Pyrotechnics

Open flame, fire and pyrotechnics are prohibited at all times inside the facility and within the grounds of The Studio by MKC Photography.

11. Renter Responsibility

The renter is solely responsible for all activities conducted by their party within the studio or premises. This includes any infractions of the agreement, as well as any associated fee assessments.

We strongly encourage the renter to seek appropriate usage agreements and model releases for all individuals participating in the photoshoot. It is important to ensure that all parties involved are aware of and consent to the terms and conditions.